Sustainability isn�t a trend -it�s a responsibility. As companies rethink how they engage audiences, sustainable event planning has become a priority for organisers and attendees alike. The good news? Many conference venues across the UK are now equipped with eco-friendly options to help reduce the environmental impact of your next corporate gathering. The key is knowing what to look for�and what questions to ask.

Choose a Venue That Shares Your Values

Start by selecting a venue that demonstrates clear sustainability credentials. Look for eco-certifications, energy-efficient lighting, and a commitment to reducing waste. Many modern venues are switching to renewable energy sources and offering digital-first options to cut down on paper use. Several top conference venues London now go a step further�offering carbon offset programs and zero-to-landfill waste strategies.
You can also ask about their catering partners. Do they use locally sourced produce? Can they provide plant-based menus? Sustainable catering is a great way to reduce emissions, especially when you account for food transport and waste. Choose a venue that works with local suppliers and offers reusable or compostable tableware.

Minimise Travel Impact

Encourage attendees to use public transport, especially in a city as well-connected as London. Hosting your event at a venue near major tube or train stations can make a big difference. Promote travel-sharing options, and consider incentives for those who choose greener ways to travel.
Hybrid-ready venues can also reduce your footprint. By giving delegates the option to join virtually, you help cut down on unnecessary travel while still delivering value. This makes your event more inclusive and more sustainable at the same time.

Go Digital Wherever You Can

It�s easy to lose track of how much paper gets used at events. Between printed agendas, name badges, handouts and signage - it adds up quickly. Instead, opt for digital tickets, event apps, and QR codes for schedules. This not only reduces waste but also makes updates and communication more efficient in real time.
If you do need to print, go for recycled materials and avoid one-time-use items. Even something as simple as using reusable lanyards or signage can significantly reduce the environmental toll.

Communicate and Celebrate Your Green Choices

Your sustainability efforts shouldn�t go unnoticed. Let your attendees know what you�re doing and why. Signage throughout the venue, announcements at key sessions, or even a quick sustainability fact sheet in your welcome email can all help educate and inspire. Small touches like refillable water stations or compost bins can become talking points that reflect positively on your brand.
There are many London conference venues ready to support your sustainability goals. If you're not sure where to begin, our expert team can guide you. We specialise in matching clients with venues that not only meet their technical and logistical needs, but also align with their environmental values.
Let us help you make your next event both impactful and environmentally responsible. Start your search with Conferences UK today.

Author: Gladys Requina
16-Jun-2025